skip to Main Content

Podcast Show Notes – Workflow Wednesday

One of the biggest things I do when I make podcasts is write show notes. I do this on both my podcasts A Slab of Glass and Getting Caught Up. Writing show notes can be a tedious affair and difficult to search through the backlog of episodes, but with this shortcut it allows me to be able to search and find every single episode’s show notes in seconds.

What this Shortcut does is take a specific formatting I use when writing my show notes and makes those top 3 lines the name of a file, with some text formatting.

Format Used for Show notes in Drafts 5

Format Used for Show Notes in Drafts 5

After I have my show notes written in Markdown format, my format of choice when writing, it is time to make the magic happen. It first gets the line count of the text I have shared to Siri Shortcuts. From there it saves it as a variable for the count.

Once done, the shortcut grabs the first line of text from the input, in this case it is the podcast name. From there, it saves the first line as a variable called “Podcast”. Now it is on to the next line, the episode number.

For me I like to write it as “Episode ##” so that it is clear for me to read, but I don’t want the word “Episode” in the name of the file when saving it. So to remove it I use a Find and Replace Text action to find “Episode ” and replace it with nothing, effectively deleting everything but the literal episode number.

Finally, it takes the 3rd line, which is the episode date. I format my dates the way I am most comfortable with (MM-dd-yyyy). However, I am using hyphens as a means to break up the three different areas of information, so to avoid using hyphens in the naming process of the date I find and replace hyphens to make them underscores. Now the formatting of the date is MM_dd_yyyy.

Now, with all these lines saved as variables, the shortcut takes the original input of the text (all show notes, including the top lines), and sets the name for it to be the three variables I have saved, all with hyphens between them. Which makes it look something like “A Slab of Glass-19-10_19_2018.” When equates to A Slab of Glass, Episode 19, released October 19th, 2018. From here I save the text as a .txt document in Dropbox for safe keeping and search-ability if I ever need it.

Once saved, if you open the .txt file you will see it has everything as it was when I wrote it, just with a name that is now searchable and easy to distinguish among other files when needed.

You can find the workflow here and try it yourself. If you make some improvements or changes feel free to let me know on Twitter.

This shortcut is just something that shows the power of Siri Shortcuts when it comes to editing text and making it your friend in the world of automation.

I plan to add more to this later on. Things like saving the file in the podcast’s respective show notes folder in Dropbox, and adding the podcast episode title in it as well. For now though, this is something that allows me to be organized and never have to think about where I left those show notes again.

Twitter Splitter

Twitter can be a great place for expressing yourself, but sometimes that 280 character limit is just not enough. When that happens, you can create what Twitter calls “threads.” In short, it is a way to string several tweets together and have them be connected for your followers to read.

Making them can be a bit difficult while you also process what it is you want to say, which is where the Twitter Splitter action comes in. Rosemary Orchard created this and added it to the Drafts 5 Action Directory. What it does is simple, but powerful for those tweets that need a little more room to breathe.

What it Does

The action is described very simply in the Drafts 5 Action Directory as:

[It] Splits the text into blocks of at most 275 characters (depending on the position of the space), which allows for indexing. You can optionally add indexing (1/5), or not depending on your preferences. The text is split with “===”.

From this, you now have your long block of text split into tweet-sized bites that you can then copy and paste into your Twitter app of choice.

How to Use it

The first step in this is to write up what you have to tweet about, which you can do easily with Drafts 5. Once that is done you are left with a blocked out piece of text and you are set get started on making it a tweet thread.

Before Splitter

When you are done with your text, it is time for Drafts and Twitter Splitter to do its thing. Slide over on the screen to show your action list and press the Twitter Splitter action.

Press Action

From there you will be asked to decide if you want an index or not. The Index in this action adds a number at the end of the tweet indicating what number tweet this is. For instance if you tweet out something that takes 3 tweets to publish its entirety the final tweet will have “3/“ at the end of the tweet.

Select Index

Once you make your selection you then will see your writing blocked out tweet by tweet separated with “===“

After Splitting (with Index)

Now all that is left is to add the tweets to your favorite Twitter app and you are all set!

 Thread Created in Official Twitter App

So now that you know how to create a thread with Drafts 5, you should be able to start tweeting away in no time! If you think there is a better way to make this work or want to share your version of this workflow let me know on Twitter.

Further Reading:

Link Post Workflow

With Tablet Habit now going daily, I have found myself wanting to post more link posts. Doing this on my Mac is easy with MarsEdit 4, but it isn’t as easy with iOS, until I created a workflow that is a hybrid between Evan Kline of 40Tech and Christopher Lawley at The Untitled Site.

What it Does

For those who aren’t familiar with link posts, it is a very handy way to post articles from elsewhere and add your own input after quoting a selection of the article. You can find an example of one I used recently to get an idea of what I am talking about.

How it Works

So with Workflow, you can use the Share Sheet as a means to run a Workflow and take things like a URL from Safari, your clipboard, and selected text into the workflow to use within it. All three of these examples are used with the Workflow I have created after taking a look at what both Evan and Christopher have done.

LinkPostWorkflow1

First, you need to find the post you want to link in Safari on your iPhone or iPad. From there you select the text you want to use in the post as a quote. With that text selected, open up the share sheet and run the Link Post Workflow.

Workflow Link Post Prompt

As the Workflow Opens up there will be two questions that it will ask you. The first question being what the publication is. In this case it is 40tech. After that it will ask for the author’s name, which is Evan Kline.

Once both the publication and the author is determined the workflow will then take the URL of the website you shared and the selected text you highlighted to make it into a Markdown ready post.

LinkPostWorkflow result

Once all of the text formatting is done a new Ulysses sheet will be made with the entire link post formatted and linked properly. All that is left now is to write your own response to the link post!

You can download the workflow here and make any changes you need to it. Happy posting!

See More Actions Without Tapping

Matthew Cassinelli:

If you’re like me, you may have been on iOS for years before you learned that when you select text and want to navigate the copy & paste menu, you don’t have to tap the arrows to navigate – you can just swipe to the next page.

Normally I’d select text, try to accurately hit the tiny little next arrow, and usually missed and paste something instead of closing the menu. But when I was at WWDC, I saw someone go to share a bit of text and he… just…swiped on the list of actions

 

After you select some text, have you ever tried to tap on that tiny little arrow on your phone to go to more options? I bet you’ve missed pressing it on more than one occasion. But thanks to Matthew Cassinelli your days of fumbling through the tiny text options are over

I have been on iOS for years and have never known about this little trick. It is almost as good as the precise cursor selection that iOS implemented not too long ago. It is like having the weights on your feet taken off before a run. Give it a try if you get a chance. One thing Matt recommends is to use it in Drafts and Workflow.

For anyone who uses the Workflow action extension often and likes to run workflows on text using the text selection share menu, this is extremely handy. And for Drafts users, this also provides quicker access to the Dictate and Arrange actions available in that second page of the copy & paste menu.

So if you haven’t already, give this neat trick a shot and let me know what you think on Twitter.

Back To Top